Department Secretary - 0.5 working time

The position may be temporarily increased if sufficient funds are available.

• Independent management and organisation of the department´s secretariat
• Support for the department head in general administrative tasks, e.g. handling personnel matters and providing administrative support for staff and students
• Independent coordination and processing of procurement and invoicing
• Support and administration teaching activities, student services and exam scheduling
• Management of personnel, travel, material and third-party funds
• Assistance in organizing business trips, conferences and meetings held within the department
• Support for international guest researchers, including guidance in adapting to a new academic environment
• Correspondence in both English and German

• Successfully completed training as an administrative specialist or equivalent qualifications and experience in administration, finance and human resources
• Experience with digital financial management tools and reporting systems
• Excellent proven proficiency in German and English, both written and spoken
• Confident use of MS Office programs (Word, Excel and Outlook)
• Familiarity with funding conditions, approval principles and accounting procedures of funding organizations (e.g. DFG, EU, Senate Administration, Federal Ministry, etc.)
• Teamwork, service-oriented mindset and willingness to acquire new skills and knowledge (desirable)
• Strong organisational and coordination skills (desirable)
• Experience managing deadlines and unexpected challenges (desirable)
• Ability to prioritize and stay organized under pressure (desirable)
• Familiarity with the working culture of experimentally driven scientific research (desirable)
• Openness to working with colleagues from diverse ethnic and cultural backgrounds (desirable)

Please send your application, quoting the reference number, together with your CV, cover letter and relevant certificates (in a single PDF document, max. 5 MB) by email to Prof. Dr. Mina Bizic (mina.bizic@tu-berlin.de). Only complete applications will be considered!

By submitting your application via email you consent to having your data electronically processed and saved. Please note that we do not provide a guaranty for the protection of your personal data when submitted as unprotected file. Please find our data protection notice acc. DSGVO (General Data Protection Regulation) at the TU staff department homepage: https://www.abt2-t.tu-berlin.de/menue/themen_a_z/datenschutzerklaerung/.

To ensure equal opportunities between women and men, applications by women with the required qualifications are explicitly desired. Qualified individuals with disabilities will be favored. The TU Berlin values the diversity of its members and is committed to the goals of equal opportunities. Applications from people of all nationalities and with a migration background are very welcome.