Department Secretariat - 0.75 working-time

• Administration of third-party funded projects, e.g. during the application phase, financial processing of approved projects, procurement of material and investment resources
• Documentation and reporting: Collection, evaluation and preparation of project-related data for controlling and documentation
• Foreign language activities: writing in a foreign language (English), dealing with correspondence, and preparing simple translations from or into this language. Editing of expertise, reports, etc.; support for foreign students, guests, employees, and delegations; assistance with entry and residence formalities, insurance, accommodation, etc.
• Administrative assistance with the organization of teaching in the department (courses, theses)
• Secretarial tasks: Scheduling, guest support, mail processing; materials management; maintenance and design of the website; organization of events, workshops, colloquia etc. incl. financial calculation and invoicing
• Independent correspondence for matters relating to the Chair, answering enquiries
• Processing personnel matters for the department

• completed training as a foreign language secretary, administrative assistant or clerk for office communication or other employees with equivalent skills and experience in the areas of administration, finance and human resources
• Previous experience in the field of university administration
• Knowledge in the area of third-party funding management
• secure knowledge of SAP PC application software - experience with TU-based platforms and applications embedded in SAP is welcome: Reporting, examination administration, Moses, ISIS
• as well as knowledge of other programmes such as Excel, Word, PowerPoint etc.
• Willingness and ability to familiarise yourself quickly with new software
• profound knowledge of English and German, confident in correspondence and communication
• Ability to work in a structured manner, organisational and coordination skills, knowledge of TUB committee structures and project partners is desirable
• profound knowledge of public procurement regulations as well as budgetary law, personnel law, staff representation law, the German Disability Discrimination Act, travel expenses law is desirable
• Knowledge of the Internet and the relevant search engines is desirable

Please send your application with the reference number and the usual documents only by email (single pdf file; max. 5 MB) to Prof. Dr. Manfred Hauswirth via sekretariat@ods.tu-berlin.de.

By submitting your application via email you consent to having your data electronically processed and saved. Please note that we do not provide a guaranty for the protection of your personal data when submitted as unprotected file. Please find our data protection notice acc. DSGVO (General Data Protection Regulation) at the TU staff department homepage: https://www.abt2-t.tu-berlin.de/menue/themen_a_z/datenschutzerklaerung/.

To ensure equal opportunities between women and men, applications by women with the required qualifications are explicitly desired. Qualified individuals with disabilities will be favored. The TU Berlin values the diversity of its members and is committed to the goals of equal opportunities. Applications from people of all nationalities and with a migration background are very welcome.